Introducing the Content Review Tool: Keep your intranet content accurate and up-to-date

The Content Review Tool is the third key feature in our suite of content management solutions, complementing the Content Audit Report and Sitemap Report, as well as the recently launched Auto-Archive feature.

The challenge: Managing outdated and inaccurate content

Maintaining up-to-date, accurate, and relevant content on your intranet is essential for ensuring that your team has access to reliable information. Keeping track of what needs to be updated and when can be a daunting task and content often becomes outdated or inaccurate over time, leading to potential confusion and dwindling trust.

The solution: Content Review Tool

To address these challenges, we’ve introduced the Content Review Tool that helps intranet managers and content owners keep their content current, accurate, and relevant. The Content Review Tool functions as a system of reminders, gently nudging content owners to review their content when necessary and providing them with the tools they need to complete their reviews effectively.

What is the Content Review Tool?

Consider the Content Review Tool your reliable companion in content management. It is designed to help ensure that everything on your intranet is up-to-date and accurate by setting up regular review cycles, assigning content owners for each review, and tracking deadlines.

The tool enables intranet managers to assign content reviews for sections of content or even individual pages to the appropriate department, content owner, or subject matter expert. When a content review is created, it notifies the assigned reviewers of the need to review content before a specified due date, helping to keep your intranet content fresh and reliable.

Why the Content Review Tool

• Regular review cycles: Set up regular content review cycles to ensure that all content remains up-to-date and accurate. This systematic approach prevents outdated information from lingering on your intranet.
• Assign content owners: Easily assign content reviews to the appropriate department, content owner, or subject matter expert. This targeted approach ensures that those who are most knowledgeable are responsible for maintaining content accuracy.
• Automated reminders: The Content Review Tool functions as a series of automated reminders, alerting content owners when it’s time to review their assigned content. These gentle nudges help maintain a consistent content maintenance schedule.
• Track deadlines: Stay on top of your content maintenance schedule by tracking deadlines for each content review. This feature ensures that reviews are completed on time and that your intranet remains a reliable source of information.

How the Content Review Tool works

The Content Review Tool integrates with your existing intranet management processes. Here’s how you can make the most of it:

• Set Up content reviews: Define review cycles and assign content owners for each piece of content or section. Customize the frequency of reviews based on the importance and relevance of the content.
• Automated notifications: Once a review is scheduled, the tool automatically notifies the assigned reviewers of the upcoming review date and provides them with the necessary tools to complete the review.
• Manage review deadlines: Use the tool to track review deadlines, ensuring all content reviews are completed in a timely manner. This helps maintain a clean and accurate intranet with minimal effort.

Regular content reviews are essential for maintaining the integrity and reliability of your intranet. The Content Review Tool makes this process simpler and more effective by automating reminders, streamlining review assignments, and keeping track of deadlines.

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