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An alternative to SharePoint

Comparing SharePoint to ThoughtFarmer and what to consider in choosing an employee intranet

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If your company has a license for Microsoft 365, you may be considering using SharePoint as an intranet solution since it’s already offered within the suite.

However, it’s important to understand the hidden costs and implications, and why there are many good reasons to consider SharePoint alternatives.


Choose an intranet platform that supports your goals and core values

SharePoint started as a document management system, and it’s not inherently designed to be a full-fledged intranet.  

In contrast, intranet-first platforms, such as ThoughtFarmer, have been conceived and developed specifically to be a modern intranet solution.

To get the maximum business impact and efficiency from your intranet, you will want to select intranet software that has been purposely built for productivity, communication, collaboration, and knowledge sharing.

The best intranet software is also designed with features to maximize engagement, enhance culture, and create a vibrant interactive community.

Prioritize communication over technology

While SharePoint leans towards being an IT project, an intranet is essentially a communications project.

Dedicated intranet products, like ThoughtFarmer, align with core business values and support strategic goals.

When choosing an intranet solution, be sure that it supports your business requirements and solves the specific challenges your organization may be facing.

Customers who changed from SharePoint to ThoughtFarmer

Create and manage an intranet with no technical skills needed

SharePoint requires IT support

While SharePoint boasts of its customization features, it requires seasoned developers to harness its full potential. This dependence on technical expertise makes implementation a much bigger project, and issues like restricted content management, siloed information across numerous sites, and an IT-centric focus can make SharePoint a challenging choice for an engaging intranet. It also requires dependency on IT teams to make changes, which can become a bottleneck for business admins and users.

With ThoughtFarmer, no coding is required

ThoughtFarmer offers an easy-to-build and maintain platform that allows for customization with no dependency on constant IT support. The ThoughtFarmer team provides technical support and expertise to ensure your implementation and ongoing experience is seamless.


Avoid hidden costs

Be aware of the real cost of SharePoint

While SharePoint might seem “free” as a part of the Microsoft 365 package, it comes with hidden costs. Gartner notes that “most organizations underestimate SharePoint’s maintenance and service costs.” Industry consultants say that for every dollar customers spend on Microsoft licensing fees, they spend $8 on customizations and integrations.

Increase productivity and drive immediate impact

ThoughtFarmer makes it easy to get started from day one, with no IT support needed that can hold intranet projects back. Getting results and seeing impact can happen within weeks, with cross-functional departments empowered to create and share content with no barriers. Since SharePoint requires IT support to build and also maintain, this often prevents the intranet from reaching its potential, with momentum lost, and people giving up on making this a dynamic network. 


Design a user-friendly intranet for anyone and everyone

ThoughtFarmer is designed with the user experience in mind

Creating a page is straightforward. Everyone can easily comment, follow, and engage, creating a vibrant intranet. In contrast, SharePoint’s setup can be complex and cumbersome with a steep learning curve, especially for non-technical users. 

Build a modern intranet employees want to use

Today’s employees want a modern intranet experience with a drag and drop interface and tools that anyone can use. SharePoint doesn’t cater to this expectation. ThoughtFarmer is proven to promote higher engagement and collaboration across the board with top ratings for its user-friendly design. 


SPvsTF Chart

G2 Employee Intranet Comparison Guide

See how ThoughtFarmer compares with other leading intranet vendors
ThoughtFarmer G2 Report V01
Team Review

Since this is so much easier to use than Sharepoint, it’s allowed us to empower more teams to own and manage their own content.”


Get just the right amount of customization

Too much flexibility impedes utility

SharePoint can be tailored to suit your organization’s needs, but the flexibility and functionality is so broad that it can be overwhelming to set up and customize, requiring extensive IT involvement. Over-customization can also result in performance problems and future upgrade challenges.

Get the perfect balance with a turnkey customizable intranet

ThoughtFarmer offers a lot of  flexibility to make your intranet your own through branding and design, but it strikes the right balance offering a mix of standard templates and customization options that anyone can deploy and update. 


Want to use both? Integration can be the answer

ThoughtFarmer allows for easy migration from SharePoint. But for those who already use SharePoint and want to keep using it, there’s a solution for that too. We offer maximum flexibility to tailor a solution that best suits your needs, ensuring that the transition and integration is smooth.

Microsoft 365 integration

ThoughtFarmer seamlessly integrates with Microsoft 365 ensuring that users can access their documents without shifting platforms. You can seamlessly embed SharePoint and OneDrive files and folders directly into your intranet pages.  


Imagine a better intranet. Now, let’s create it.

An intranet has the potential to revolutionize your internal communications, bringing your team together and maximizing productivity. While SharePoint offers certain benefits, when it comes to offering a user-friendly, cost-effective, and powerful intranet solution, ThoughtFarmer emerges as the clear frontrunner.

Speak with an intranet expert

Learn more about getting the intranet that’s just right for your organization.
Headshot Coleton
Account Executive