Project Planning 101: Part One – Determining Project Deliverables & Using An Intranet Project Checklist

So you bought an intranet, now what? This article is the first of a three part series providing tips on how to run a smooth and successful intranet project.

Project Planning 101-Part 1-Hero

Launching your intranet can be a big challenge. Fortunately, we have some advice on how you can break your implementation project down into digestible steps.

Begin With Your Intranet Goals

Before you purchased your new intranet software, you and your team probably asked yourselves: why do we need a new intranet? The answer to this question is your overarching business objective. If you need a refresher, you can revisit our Determining Your Business Objectives blog post.

Turn Intranet Goals into Project Deliverables

Your intranet goals will answer the question: why? Your intranet project deliverables will answer the question: how? There are five questions we came up with that are loosely based off of an article called Bringing Science to the Art of Strategy, by Roger Martin and A.G. Lafley. These questions are designed to help you determine how you will achieve your project planning objectives.

  1. What are the goals or the objectives your team has set for your new intranet?
  2. What conditions are needed in order for you and your team to meet the objectives you have established for your intranet?
  3. What do I need to do to make these conditions come true?
  4. What can get in the way of these conditions becoming true?
  5. What is your plan to deal with, even anticipate these potential setbacks?

We will illustrate with a fictitious example for one intranet objective.

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Intranet Tip: Simplify Onboarding with a New Hire Checklist


In brief: Streamline onboarding processes with a simple checklist to help new hires get everything they need quickly.


Processes don’t need to be complicated to be effective. Vantage Airport Group, an innovative airport management company, frequently has new employees join their team. To make sure every new hire gets the equipment and access they need, Vantage created a simple checklist that shows each step, with an owner, and a current status. Using ThoughtFarmer’s ‘duplicate’ feature, the checklist can be used over and over again, to help each new employee onboard quickly.

Screenshot Checklist-tip28

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Last Chance: Register now for ThoughtSummit 2015 and Save

Stay fresh and get inspired with two exciting days of intranets, networking, and learning.


Stay at the forefront of social enterprise technology and learn how you can leverage ThoughtFarmer to truly make a difference in your organization. Join us for two inspiring days in Vancouver, BC on May 4-5.


Dave Gray, Keynote Speaker

Organizational change programs are usually driven from the top. You are more likely somewhere in the middle, and often you don’t have the executive support you need to drive change. So what can you do? The answer is, a lot more than you probably think. Dave Gray, a veteran of many change initiatives, will show you how to get to the heart of change, lead from the middle, and change hearts and minds—maybe even your own.

Steve Crescenzo, Keynote Speaker

In this fun session, Steve will feature case studies from companies large and small to show you How to use your existing online communications channels to reach, motivate, and engage your workforce—even if you don’t a huge intranet team or a giant budget. Steve had been voted the number one seminar leader for the IABC Global Conference three years in a row.


Capilano Bridge

Plus, included as a complimentary part of the conference, we’ll explore one of British Columbia’s most magnificent outdoor attractions — the Capilano Suspension Bridge.


Last chance offer! Register before April 17 to save $200 using code LASTCHANCE. Limited tickets remain, and will be offered on a first come, first serve basis. Plus, bring two or more team members to enjoy group ticket savings.

Learn more and register


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Intranet Tip: Help Employees Discover Trending Content

Help Employees Discover Trending Content

In brief: ACCA encourages employees to explore relevant content by showcasing trending topics.

ACCA, the Association for Chartered Certified Accountants, made it easier for employees to keep their fingers on the pulse of the organization. The Trending Portlet is featured on the home page, and automatically highlights popular intranet content based on likes and freshness. Small engagement features, like this one, add up to make an enjoyable intranet experience.

ACCA uses a trending portlet to showcase hot topics

Interested in getting the Trending Portlet for your own intranet? ThoughtFarmer clients can download and install the portlet from our support site.

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ThoughtFarmer 2015 Best Intranet Competition: Win an iPad



Is your ThoughtFarmer Intranet beautiful? Innovative? Collaborative? Then you should enter the Fourth Annual ThoughtFarmer Best Intranet Competition!

Best Intranet Competition - Win an iPadWe encourage everyone to submit their solutions, regardless of your company size or your intranet budget (sometimes the most lean, MacGyver-esque solution is the most effective!). All submissions will be entered into a draw to win an iPad!

Award and iPad winners will be announced at ThoughtSummit 2015. Even if you’re not attending the conference, you are still eligible to win! We will also be sharing all the winners on a Best Intranet Webinar in May.

There are three categories: Best-looking. Most innovative. And Best Collaboration.


Learn More & Enter

Entry deadline extended! You have until midnight on Wednesday, April 22, 2015 to submit.

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Recorded Webinar: Intranet Project Planning 101


Getting ready to install and launch your intranet? This webinar is designed to help first-time intranet project managers run a smooth, successful implementation project.

Carolien DekeersmaekerJoin us live on March 24, 2015 to learn best practices of intranet project management with our Client Services Manager, Carolien Dekeersmaeker. Carolien guides our clients through kick off to launch, and brings over five years of intranet project leadership, stories, and hands-on experience.

Whether you are getting professional services from ThoughtFarmer, or managing the entire project in-house, this webinar gives you the framework for running a successful project with your team.

In this webinar, you can expect to learn how to:

  • Break down your intranet strategy and objectives into tasks.
  • Determine resources for your intranet project
  • Use our intranet project planning checklist
  • Set up meetings and timelines
  • Avoid common mistakes and pitfalls

Format: Approximately 30 minutes with a 30 minute Q&A period.

Please note, this webinar starts where our Intranet Buyers Workbook leaves off. We recommend you download and review the workbook as a preface to this webinar.

This webinar is now complete. View the recording:

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Intranet Tip: Use Intranet Themes to Grab Employees’ Attention


In brief: LPK temporarily turned their intranet green to create awareness about Earth Day activities.

Google often uses themes on their homepage to create worldwide awareness about special events. Design firm LPK leapfrogged off this idea, and used an intranet theme to create awareness about Earth Day activities. They maintained intranet branding standards, but modified colors and banners to showcase the Earth Day theme. Want to go green like LPK? Earth Day is happening this year on Wednesday April 22.


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Conference Update: Announcing 3 New Industry Speakers


What if you could discover innovative new uses for intranet technology, measure their impact, and learn how to communicate with your employees more effectively? Learn how to be an intranet rockstar from industry experts at ThoughtSummit 2015.

Meet our Industry Experts


We’ve added three more speakers to our agenda. Meet industry experts who will help you make your intranet more innovative, engaging, and measurable, featuring:

  • Ephraim Freed, The Future of Intranets: What Business Leaders can do to Innovate in the Next Five Years.
  • Sebastian de Castell, Storytelling for Intranets: The Story of You
  • Cindy Crescenzo, DIY Intranet Audit: Using research and measurement to understand your business, your audience, and what’s working and what’s not.

Justify Your Trip


Keen on attending ThoughtSummit but still trying to get approval to go to the conference? We’ve put together this handy Justify Your Trip Template you can use to convince your stakeholders.

Early Bird Pricing Extended to March 7

Did you miss the deadline for our early bird tickets? Maybe you had the flu. Maybe you had twenty other deadlines. Maybe it snowed! Not to fear, we’ve extended the $200 discount until March 7 (this Saturday). Get your tickets.

See the Speaker Line Up

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Conference Update: Announcing our First Keynote, our Best Intranet Competition and more!

Canadian Intranet Conference -.> Announcing our First Keynote.

Communications, technology, employee satisfaction, company culture, productivity — these all come together in the intranet space. Join us at ThoughtSummit May 4-5 to grow your expertise in each of these mission-critical areas.


An expert in employee communications, Steve Crescenzo has been voted the number one seminar leader for the IABC Global Conference for three consecutive years. Steve also speaks at many IABC chapter and regional events throughout North America and Europe, and consultants on numerous employee communications projects, including those of ThoughtFarmer clients. View our first 3 speakers.


best_intranet_Awards_smallWant to be intranet famous? Every year we recognize the best looking, most innovative, and most collaborative solutions in our Best Intranet Awards! This year, we’ll be celebrating the awards in person at the ThoughtFarmer Best Intranet Awards lunch, during Day 1 of the conference. Enter Now.


Sign up before Mar 1 to receive our early bird rate of $595 ($200 off the regular price). Plus, bring two or more team members to enjoy group ticket savings.

Learn more and register


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