Intranet Tip: Increase Findability with a Quicklinks Portlet

In brief: Create a Quicklinks portlet to provide employees with easy access to the most frequently used resources.

FIND INFORMATION IN A FLASH

LPK, a global brand design agency, made it easy for their employees to access frequently used information. They use Quicklinks to connect their staff to resources such as:

  • Timesheets
  • FAQ
  • Webmail
  • Bulletin board

Small engagement features, like this one, cut down on time spent finding information and make the intranet a centralized hub for important resources.

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Intranet Tip: Create Employee Lists Quickly and Easily from your Intranet

In brief: Quickly create employee lists right from your intranet by using the export button in your people directory.

MAKE A LIST WITH EMPLOYEE INFORMATION IN A FLASH

Your people directory is an important tool for housing information about the employees that make up your organization. If you are hosting an event that requires name tags for staff, or a list of employees who are attending the event, ThoughtFarmer makes it fast and easy to create both directly from your intranet.

In the example below, you can see ThoughtFarmer’s people directory. The export button in the right hand corner allows you to transfer your people directory into a word, PDF, or excel document. Need a list only for a certain department, or employees who can speak french? You can export filtered search results as well.

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Intranet Tip: Encourage Staff to Upload a Picture to their Profile

In brief: Three methods to get staff to update their profile pictures are: sync with active directory, run a profile updating contest, and create a placeholder profile image.

SEE THE FRIENDLY FACES OF YOUR ORGANIZATION

Getting employees to upload a picture to their profile is often difficult. Three ways you can encourage staff to upload a photo are:

  • Sync profiles with active directory
  • Have a profile updating contest
  • Create a custom default placeholder image like DST Bluedoor

In the example below, you can see DST Bluedoor’s homepage with the custom default placeholder image. They added green sunglasses to the default silhouette to make it fun, and also to tie it into their intranet’s branding.

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Congratulations, ThoughtFarmer Website Team!

The ThoughtFarmer team is a talented bunch. Not only do they design great intranet software, but they also create award-winning websites. We are pleased to announce the 2014 ThoughtFarmer website redesign has won five awards! Congratulations to our dedicated team of project managers, copy writers, designers and developers.

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Back row, from left to right: Dave Kachman & Daryl Claudio. Front row, from left to right: Jill Purse, Meghan Gillespie, Anne Buchan & Wil Arndt.

 

Below is a list of awards the redesign won:

  • Platinum, Hermes, in the category: Website Element/Website Design
  • Platinum, Hermes, in the category: Website Overall/Business to Business
  • Silver, Summit International Awards, in the category: B2B Product Website
  • Bronze, Summit International Awards, in the category: Website Redesign
  • Bronze, Creativity Media and Interactive Awards, in the category: Professional Website B2B

See the evolution of the ThoughtFarmer website.

thoughtfarmer-before
The ThoughtFarmer website before the redesign.
ThoughtFarmer-now
The ThoughtFarmer website now.
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Intranet Tip: Make Your Employees the Focus of Your Homepage

In brief: Fill your homepage with photos of staff to make your intranet more exciting, engaging, and vibrant.

PUT YOUR STAFF IN THE SPOTLIGHT

Putting your employees front and center is the best way to increase likes, comments and views on homepage news. However, finding images of staff to include with content can be a challenge. We recommend creating a gallery filled with ready-to-use-photos to make it easy for authors.

To stock your galleries, take pictures at company events. Better yet, hire an event photographer so you can be in them too! In the example below, you can see “I Have A Dream” Foundation’s homepage is very people centric. It not only makes the homepage look more exciting and vibrant, but it helps make your intranet that much more engaging.

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Recorded Webinar: Best Intranet Awards 2015

Are you looking for some inspiration to make your intranet better looking, more innovative, or more collaborative? In this 30-minute webinar our Client Services Manager, Carolien Dekeersmaeker, will present our annual Best Intranet Awards recipients, and show you all of the amazing submissions we received. Our clients entered their intranets in three categories:

  1. Best Looking
  2. Most Innovative
  3. Best Collaboration

Gain valuable insight by seeing what our ThoughtFarmer clients are doing with their intranets, and check out what the competition looks like for next year!

This webinar is now complete.

View the Slides:

Watch the Recording:

Date: Wednesday June 17, 2015

Time: 8:30AM Pacific / 11:30AM Eastern / 4:30PM UK / 17:30 EU

Intended Audience: We welcome anyone who is looking for ways to freshen up their intranet, or just wants to see some neat things people are doing with ThoughtFarmer.

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Project Planning 101: Part Three – Intranet Project Timeline

So you bought an intranet, now what? This is the final article of the series providing tips on how to run a smooth and successful intranet project.

In Part I, we discussed Determining Project Deliverables and Using an Intranet Project Checklist. In Part 2, we discussed Building your Intranet Implementation Team and determining roles and responsibilities. The final step in intranet implementation is timeline and scheduling.

Intranet Project Timeline 

When creating a timeline for your project consider the following five factors:

  1. Launch approach: What will your launch look like?
  2. Launch date: When are you going to make your intranet available for everyone to use? Are there any external dates that you can tie the intranet launch to (for example, a company townhall, a merger or acquisition, or a new strategic plan).
  3. Size of intranet team: How big is your team and how much time do they have to dedicate to the Intranet?
  4. Bandwidth of intranet team: What is their bandwidth? Will they have full time availability to work on the intranet launch? Or do they have other priorities that they need to work on as well?
  5. Previous tool expiration date: Do you have a hard stop date on a previous intranet system? For example, if your previous intranet tool (if you had one) is going to become obsolete on Dec 31, then it’s pretty obvious that your target date to launch your new intranet will have to be before that time.

Intranet Project Activities 

There are some fundamental activities that are critical to your intranet implementation project.

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Intranet Tip: Put Your Strategic Vision Front and Center to Keep Staff Focused on Big Picture Goals

In brief: Embedding a portlet on your homepage ensures your strategic vision remains actionable throughout the year.

KEEP YOUR ORGANIZATIONAL STRATEGY VISIBLE

Companies invest a lot of time and effort into creating their strategic vision. However, often times what ends up happening is the document gets forgotten about until the following year. To combat this, ACCA designed their ThoughtFarmer homepage with a portlet that put their company strategy front and center.

In the example below, you can see ACCA’s 2020 strategy portlet on the right side of their homepage. This makes it easy for staff to reference it—and what’s more—actually take action towards making the strategic vision a reality. It also serves as a reminder of what their ultimate purpose is and how they are contributing to the bigger organizational picture.

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ThoughtFarmer Best Intranet Awards 2015: Winners in the Best Collaboration Category

Do you need some inspiration on how to be more effective at working together? The winners of the Best Collaborative Intranet for 2015 will provide you with new ways to use your intranet as a tool for collaboration.

Over the last two weeks, we profiled winners in the Best Looking and Most Innovative category of our annual ThoughtFarmer Best Intranet competition. For our final category, we are going to look at our clients who used ThoughtFarmer to inspire a sense of community within their organization and to solve unique business challenges.

Congratulations to College Possible and MD Financial, who are our winners in the Best Collaboration category!

WINNER, Best Collaboration: College Possible

  • Industry: Non-profit
  • Region: USA (headquarters Minneapolis, St. Paul)
  • Employees: 250
  • Intranet Name: Quad

College Possible is a non-profit organization that makes college admission and success possible for low-income students through an intensive curriculum of coaching and support. With offices dispersed throughout the United States, organizing dozens of campus visits for hundreds of students every year was becoming complicated. Before implementing ThoughtFarmer, College Possible used spreadsheets on a shared drive and email communications to handle reservations.

When they launched their intranet, team members that manage campus visits used ThoughtFarmer to discuss best practices, and challenges they faced with their current RSVP system. Out of these discussions they developed a new pilot RSVP process that embedded Google Forms within a special ThoughtFarmer event type. What we really liked about College Possible’s submission is that they not only created a streamlined collaborative process that saves their employees time, they actually used their intranet to discuss the problem and work together to solve it.

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Recorded Webinar: 5-Steps to Measuring the Success of Your New Intranet

Measuring_Intranet_Success_640

Are you kicking off a new intranet project? How will you know if your new intranet is successful? What should you measure? Where should you start?

Well-designed intranet metrics will give your project a clear purpose and help your team secure a budget. In a 30-minute webinar, Chris McGrath (ThoughtFarmer Co-founder) will demonstrate this process and show actual results from a recent intranet launch we did with College Possible. Whether you’re a ninja with analytics or someone who’s terrified of numbers, this webinar will give you the framework for designing meaningful, actionable metrics.

Our 5-step process is simple:

  1. Determine your business objectives
  2. Create a KPI for each objective
  3. Consolidate
  4. Implement
  5. Report

This webinar is now complete. View the video recording:

 

 

Date: Wednesday June 3, 2015

Time: 8:30AM Pacific / 11:30AM Eastern / 4:30PM UK / 17:30 EU

Intended Audience: This webinar covers the strategy and process for designing metrics, as opposed to focusing on tools and tactics. We encourage anyone interested in intranet measurement to join, particularly those who are starting a new intranet project in the next 12-18 months.

 

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