Intranet Management A DropBox alternative for the social intranet ThoughtFarmer's new document management features make document collaboration simple and seamless. IT Directors will sleep easy knowing employees aren't using DropBox to store confidential documents, and employees will have the tools they need to collaborate better. 3 minute read You might also like… Whitepaper Intranet Use Cases Whitepaper 10 Award Winning Intranets *Update: Whoaaa, this blog post is really old! Check out some more recent posts here. I love DropBox. I use it all the time in my personal life. But IT Directors everywhere have mixed feelings about such tools and are struggling to keep their companies’ files safe. When internal tools don’t meet their needs, employees often look to consumer tools like DropBox to share files. An old SharePoint site that can’t be accessed on a mobile device? A clunky document management application that’s too process-heavy? These problems lead employees to stray from company systems. But with ThoughtFarmer 6.0’s document management features, IT Directors and employees can both be happy. If you like this blog, you’ll love our newsletter From workbooks and whitepapers, to blog content and best practices, our monthly newsletter is full of great content, advice, and expert insight. A central location for file management First off, you can store files centrally on the intranet and manage file access so just the right people can see and edit specific documents. This means employees can access files in the same place they go to get their news and find HR tools. Store files in the same place employees get their news and find HR tools Manage large collections of files New document libraries allow easy management of large collections of documents. You can quickly move, duplicate, reorder, and rename files with just a few clicks. Document functions at your fingertips: Download, Comment, Reorder, Open for Editing, more Drag-and-drop file uploading is a breeze Drag-and-drop uploading means that managing large collections of files is easier than ever. Edit files directly from the intranet And with ThoughtFarmer’s direct file editing, you can open files — Word, Excel, PowerPoint, Keynote — straight from the intranet. The file automatically locks so no one can overwrite your changes, and then it automatically opens in your desktop application. Save your changes, click “Done Editing”, and the latest version is saved back to the intranet. Edit documents on your desktop, directly from the intranet. Files are locked while you edit Full version histories & revision control If you’ve ever used DropBox or any other shared folders, you know the frustration of opening a file only to discover massive changes. It’s the worst when someone edits your file without saving the old version so you have no way to retrieve your work. With ThoughtFarmer not only do you have a complete version history for each file (as well as every page), but you can easily revert back to any previous version. Collaborate on and discuss documents on the intranet To round out your document management features in ThoughtFarmer we have on-page comments. You and colleagues can have an online discussion about a file on the file page and each comment will note the file version about which it was made. Intranet discussions plus our document preview features means you can collaborate on files in ways shared folders have never allowed. Discuss files. Comments are tied to specific file versions. View files on your mobile phone The icing on the cake? You can find, download, and read the files on a mobile device via ThoughtFarmer’s mobile web app. Find, view and comment on files from your mobile ThoughtFarmer’s new document management features make document collaboration simple and seamless. IT Directors will sleep easy knowing employees aren’t using DropBox to store confidential documents, and employees will have the tools they need to collaborate better.